Freelance Event Project Co-ordinators available now
A Project Co-ordinator is part of the organisational team behind the scenes, supporting the project manager and production team to make sure every detail is captured and nothing slips through the cracks. Their role is crucial and makes the life of the other members of the team much easier.
They handle logistics, track schedules and keep all the moving parts aligned.
What They Do
Project Co-ordinators initially work in pre-production. They may be booking accommodation, flights, collating crew information and managing the day-to-day details of event delivery.
They keep contact lists up to date, chase suppliers, schedule meetings and circulate information. They are usually a mine of information, knowing all the intricate details behind the scenes.
They’re often responsible for helping to manage budgets, tracking deadlines, and compiling call sheets or schedules for the team. If changes come in, the Project Co-ordinator makes sure everyone knows about them.
They help to ensure no detail is overlooked and no deadline is missed.
AV Crew speak more to Project Co-ordinator’s than they do to many other members of the Production team before arriving onsite. They help solve any issues the crew have.
They also pick up all the little jobs too. Prop buying. Crew snacks. Lunches, coffee runs, whatever needs doing can get allocated to the Project Co-ordinator.
Skills They Bring
- Organisation – detailed tracking of tasks and timelines
- Communication – keeping teams updated and informed
- Problem-solving – spotting clashes before they happen
- Support – enabling managers and producers to focus on delivery
Why You Need a Project Co-ordinator
Without one, small details can easily slip through, causing stress and last-minute fixes. With a Project Co-ordinator, the team stays organised, deadlines are met, and clients feel reassured. They are a vital part of every project.
In short: a Project Co-ordinator helps to keep the whole project on track.
Every role in an event is critical – and at Maverick, we’ve made it our business to know the best people for every job.
Whether you need a Project Co-ordinator tomorrow or are planning six months ahead, we’ll match you with the talent that makes the difference.
Freelancers. Found. Fast.
